Senior Administrative Assistant and Office Manager – Student Involvement and Traditions – Division of Student Affairs

About the role#

The Senior Administrative Assistant and Office Manager supports the Student Involvement and Traditions (SIT) and Community Engagement and Leadership Development (CELD) offices. This role serves as a primary point of contact for a dual-office suite, managing daily operations and systems to support over 350 student organizations, campus traditions, and leadership programs. This is a full-time position that requires a high level of organization and the ability to thrive in a high-traffic environment while providing service to a diverse student body.

What you'll do#

• Serve as office manager for the dual-office suite, overseeing organization, cleanliness, technology, and facility function.
• Supervise one full-time administrative staff member and provide joint oversight for multiple part-time student staff, including hiring and training.
• Provide primary administrative support to two directors and secondary support to other professional staff, including travel coordination and meeting logistics.
• Manage office reception and communications, including email accounts, phone inquiries, and in-person traffic.
• Oversee the experience of students in non-maker storage and office spaces, including conducting periodic inspections.
• Coordinate staff search processes in partnership with hiring managers and lead administrative onboarding for new hires.
• Manage administrative compliance for student staff, including HR system initiation and hours reporting.
• Maintain the accuracy of information across departmental websites, chatbot responses, and student organization management tools.

What you'll need#

• High School Diploma or GED required; Bachelor’s Degree preferred.
• Five years of related experience, preferably in higher education, non-profit, or community organization settings.
• Previous supervision experience is preferred.
• Proven administrative support and office management skills.
• Strong organizational, planning, and interpersonal communication skills.
• A demonstrated commitment to supporting the needs of a diverse student body.
• Ability to pass a pre-employment background check.

Location & details#

• Location: Pittsburgh, PA.
• Work Modality: This position is eligible for a hybrid work schedule.
• Employment Type: Full-time.
• Application Review: Applications are reviewed on a rolling basis, with priority consideration for those received by July 12th.
• Authorization: Applicants must be currently authorized to work in the United States. Sponsorship is not available for this position.