About the role#
As a Talent Acquisition Coordinator Intern, you will play a key role in ensuring hiring activities run smoothly. You will serve as the primary point of contact for candidates and work closely with recruiters, hiring managers, and executive assistants to manage complex scheduling. This position is ideal for someone interested in building a career in recruitment operations, human resources, or talent acquisition.
What you'll do#
- Coordinate complex interview schedules, including panel interviews, executive presentations, and assessments, using GoodTime and SmartRecruiters.
- Partner with internal stakeholders to identify availability and secure interview times across multiple time zones.
- Serve as the primary point of contact for candidates to ensure a responsive and professional experience.
- Manage urgent and last-minute scheduling requests while proactively identifying potential conflicts or process gaps.
- Follow up regularly with recruiters, hiring managers, and interviewers to keep hiring activities moving.
- Assist with administrative tasks such as requisition creation, job posting administration, and offer creation.
- Support reporting, data updates, process documentation, and operational projects to improve recruitment coordination.
What you'll need#
- Current enrollment in or recent graduation from a post-secondary program in Human Resources, Business Administration, Communications, or a related field.
- Exceptional organizational and time management skills with the ability to handle multiple competing priorities.
- Strong attention to detail and a proactive mindset toward problem-solving.
- Excellent written and verbal communication skills for interacting with senior leaders and candidates.
- Ability to navigate ambiguity and manage complex scheduling challenges.
- Proficiency in Microsoft Office, including Outlook, Excel, and Teams.
- Experience with applicant tracking systems like SmartRecruiters, GoodTime, or iCIMS is an asset.
- Ability to handle confidential information with professionalism and discretion.
Location & details#
- Term: Winter 2027 (12-month, full-time position).
- Modality: Remote for most locations. If based in Ottawa or Toronto, you must work from the office at least three days per week.
About Kinaxis
Kinaxis develops software for supply chain management. The company serves clients in sectors including aerospace, automotive, and life sciences. It maintains headquarters in Ottawa and employs over 2,300 people. Its software handles tasks ranging from strategic planning to last-mile delivery.
How to get in at Kinaxis
Applying to Kinaxis early gives you a distinct advantage, as recruiters review applications before the volume becomes unmanageable. Intern Insider sends you an instant alert the moment a new role is published, helping you secure a spot at the front of the queue. You can avoid the frustration of waiting in a digital pile by acting quickly when a position opens. Reaching out to the right person often yields better results than a standard submission. Intern Insider surfaces the recruiters behind Kinaxis roles, allowing you to contact them directly for questions or a referral. This personal outreach often improves your response rate significantly compared to cold applications.
