About the role#
The Department of Conservation is hiring a student assistant to support the Data Management and Office Services Manager. You will assist with the CalGEM Data Records by gathering, preparing, scanning, and archiving oil and gas records. This includes managing well file documents, well logs, and maps.
What you'll do#
- Catalog well records and related information using Microsoft Office.
- Maintain summaries of scanned documents within the district’s archival system.
- Operate scanning, copying, and office equipment while handling fragile documents with care.
- Scan diverse document types, such as letters, diagrams, maps, and project files.
- Organize records in the correct sequence and apply proper labels.
- Perform quality control checks to verify that digital images are complete and accurate, rescanning when necessary.
- Box, file, and store paper records after the scanning process is finished.
- Enter and update data, assist staff with locating files, and support public records requests.
- Prepare records for shipment and participate in unit or district meetings.
- Follow the district’s emergency response plan.
What you'll need#
- Proficiency in Microsoft Office 365 and Adobe Acrobat.
- Strong verbal and written communication skills with excellent attention to detail.
- Ability to perform basic arithmetic calculations.
- Previous experience in an administrative role.
- Familiarity with standard office practices, filing systems, and equipment.
- Ability to work with minimal supervision and follow oral or written instructions.
- A minimum cumulative GPA of 2.0.
- Must be a college student majoring in Business Administration, Computer Science, Computer Engineering, Mathematics, or Statistics.
Location & details#
- This role is located at the California Geologic Energy Management Division Southern District Office in Long Beach, California.
- Work must be performed on-site.
- This is a part-time, paid position with a rolling term.
About University Enterprises, Inc.
University Enterprises, Inc. is a non-profit corporation based in Sacramento, California. Founded in 1946, it provides programs and services to support the campus community at Sacramento State. The organization employs 133 people. It functions as a resource for the educational and social environment of the university.
How to get in at University Enterprises, Inc.
Applying early to University Enterprises, Inc. gives you a better chance of being seen by the hiring team before the applicant pool becomes unmanageable. Intern Insider sends an instant alert the moment a role matching your target is published anywhere, so you can be among the first to submit your materials. You save time and avoid the frustration of applying to stale listings. Reach out to the recruiters behind the company roles to ask about the position or a referral. Intern Insider surfaces the specific people managing these openings, which materially improves your response rates. Connecting directly with a human often helps you stand out in a way that a standard application cannot.
