About the role#
The Operations Intern will work alongside the Operations team as a junior scheduling coordinator, gaining experience in day-to-day scheduling workflows. This role involves supporting the coordination of Personalized Shift Matching (PSM) doctor scheduling, managing calendars, and navigating exceptions with guidance from an Operations Mentor.
What you'll do#
- Assist with scheduling PSM doctors in coordination with the Operations team.
- Process incoming scheduling requests and confirm placements with relevant parties.
- Manage and maintain scheduling calendars to ensure accuracy and up-to-date records.
- Identify, document, and escalate scheduling conflicts, gaps, or exceptions for resolution.
- Learn and apply internal scheduling tools, workflows, and communication protocols.
- Track exception patterns and flag recurring issues to the team.
- Support additional operational tasks and special projects as assigned by your mentor.
What you'll need#
- High school diploma or equivalent.
- Current enrollment in Business, Operations Management, Healthcare Administration, or a related program (sophomore or above), or graduation within the last 12 months.
- Strong organizational skills with high attention to detail and accuracy.
- Ability to manage competing priorities and remain calm under scheduling pressure.
- Clear, professional communication skills.
- Proficiency in Microsoft Office or Google Workspace, particularly calendar tools.
- Prior experience in scheduling, coordination, administrative, or customer-facing roles is preferred.
- Exposure to healthcare, veterinary, or staffing operations is a plus.
Location & details#
- Location: Philadelphia, Pennsylvania (Old City).
- Modality: Hybrid (2 days remote, 1 day in-office per week).
- Schedule: 24 hours per week.
- Term: Summer 2026 (Starting June 1).
- Compensation: This is an unpaid internship.
- Sponsorship: Not available.
About IndeVets
IndeVets is a veterinary staffing company founded in 2017. Based in Philadelphia, Pennsylvania, the firm employs 195 people. It provides veterinarians to animal hospitals across the United States to fill staffing gaps. The company operates as a privately held organization.
How to get in at IndeVets
Applying early gives you a distinct advantage at IndeVets because recruiters review applications as they arrive. Intern Insider sends an instant alert the moment a role matching your target is published anywhere, so you apply among the first and get seen before the pile grows. Reaching out to the right person often beats waiting in a queue. Intern Insider surfaces the recruiters behind the company roles so you can contact them directly to ask about the position or a referral, which materially improves your response rates.
