About the role#
The Accounting Services Student Assistant supports the day-to-day operations of the Business Services department. You will gain hands-on experience in accounts payable, accounts receivable, and general accounting functions while working under the supervision of the Accounting Technician II. This is a part-time position requiring summer availability.
What you'll do#
- Manage the accounts payable shared email account and process invoices or reimbursement requests.
- Verify accounts payable checks for accuracy and handle mailing or delivery.
- Assist with unclaimed property outreach and check reissues.
- Collect deposits from various program areas and prepare weekly deposits.
- Support accounts receivable invoicing and related administrative tasks.
- Help manage fixed assets, including tagging, disposal, and periodic physical inventories.
- Reconcile general ledger accounts and prepare journal entries for month-end activities.
- Maintain electronic accounting records and assist with internal and external audits.
- Participate in accounting projects and process-improvement initiatives.
- Comply with mandated reporter requirements as defined by state law and organization policy.
What you'll need#
- Current enrollment at Cal Poly with at least 6 units for undergraduates or 4 units for graduate students.
- Introductory accounting coursework or relevant work experience is preferred.
- Ability to manage multiple projects independently with strong time management skills.
- Attention to detail and the ability to follow through on tasks.
- Analytical skills to interpret information, resolve discrepancies, and propose solutions.
- Strong oral and written communication skills.
- Proficiency in Microsoft Office applications including Word, Excel, Outlook, Teams, and PowerPoint.
- Ability to maintain high quality in data entry and document preparation.
- Commitment to fostering teamwork and a cooperative work atmosphere.
Location & details#
- Location: On-site at Cal Poly, San Luis Obispo, California.
- Hours: Maximum 20 hours per week during academic terms.
- Requirement: Summer term availability is required.
- Employment: This is a paid, at-will position. A satisfactory background check is required for employment.
About Cal Poly Associated Students, Inc
Cal Poly Associated Students, Inc. is a non-profit organization based in San Luis Obispo, California. Founded in 1964, the organization supports the student experience at California Polytechnic State University. It manages campus facilities including the University Union, the Recreation Center, and the Children's Center. The organization provides student leadership opportunities and on-campus employment to assist with professional development.
How to get in at Cal Poly Associated Students, Inc
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