About the role#
The Administrative Assistant for HR, Students, and Facilities supports the School of Public Policy and Global Affairs at the University of British Columbia. You will work within the administrative team to manage human resources, facility operations, and event logistics across the Liu Institute and C.K. Choi buildings. This is a full-time, on-site role based in Vancouver.
What you'll do#
- Human Resources: Coordinate student appointments, prepare offer letters, and process documentation. You will serve as a point of contact for HR policies, liaise with the Integrated Service Centre to resolve payroll errors, and manage the Work Learn Student hiring program. You will also oversee onboarding and offboarding processes for faculty, staff, and students.
- Facilities Management: Manage building access, security, and key systems. You will handle service requests for repairs, perform building inspections, and coordinate office moves. This includes troubleshooting A/V equipment and ensuring classrooms and event spaces are properly configured.
- Events & Rentals: Oversee rental space bookings, including preparing contracts and evaluating requests against departmental policies. You will support the events team with day-of operations for conferences, visiting speakers, and internal meetings.
- General Administration: Perform reception duties, manage shared email accounts, and maintain office supplies. You will contribute to internal resource documentation, update office signage and directories, and administer printer and telephone accounts.
What you'll need#
- High School graduation plus one year of post-secondary education and four years of related experience, or an equivalent combination of education and experience.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Ability to type 60 w.p.m. and operate standard office equipment.
- Strong organizational skills with the ability to prioritize tasks, exercise sound judgment, and maintain confidentiality under pressure.
- Excellent interpersonal and communication skills, with an ability to demonstrate cross-cultural sensitivity.
- A commitment to enhancing awareness and skills related to equity, diversity, and inclusion, and a willingness to respect diverse perspectives.
- Experience in human resources, facilities management, or working with Workday is preferred.
Location & details#
- Location: Vancouver, British Columbia, Canada.
- Work Modality: On-site.
- Employment Type: Full-time.
About The University of British Columbia
The University of British Columbia is a public research university based in Vancouver. Founded in 1908, it operates as a center for teaching and research. The institution maintains campuses in Vancouver and Kelowna. It employs over 25,000 people and focuses on areas like community engagement, sustainability, and student learning.
How to get in at The University of British Columbia
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