About the role#
The Planning Intern supports the logistics and production of conference and festival venues. This role provides hands-on experience with large-scale event operations, from initial planning to on-site execution. You will work with internal teams and stakeholders to ensure venue requirements are met.
What you'll do#
- Cross-check Banquet Event Orders for food, beverage, audio-visual, and furniture needs.
- Create venue diagrams and submit signage and banner orders.
- Help manage back-of-house entries and security details.
- Prepare contracts and essential documentation.
- Attend pre-event walk-throughs and client meetings.
- Gather schedules, contacts, and supplies for on-site management.
- Oversee an assigned conference programming venue, including room flips and speaker needs.
- Provide administrative support through internal communications and print materials.
- Assist with urgent, last-minute requirements.
What you'll need#
- Enrollment in an accredited university or college as a degree-seeking student, preferably in Business Administration.
- Current residency in Texas.
- Prior experience in an event management or logistics role.
- Ability to solve problems under pressure.
- Proficiency in Google Suite, Microsoft Office, and Adobe Suite.
- Strong organizational skills and the ability to work as a self-starter.
- Effective communication skills for team collaboration.
Location & details#
- This is an on-site position based in Austin, Texas.
- The term is for the Winter 2027 season.
- This is a paid internship.
About SXSW
SXSW operates conferences and festivals focused on music, film, and interactive media. Founded in 1987, the organization is based in Austin, Texas. It supports creative professionals through events covering technology, gaming, and entrepreneurship. The company maintains a staff of over 900 people.
How to get in at SXSW
Securing an internship at SXSW requires speed because the most competitive roles often fill quickly. Intern Insider sends an instant alert the moment a role matching your target is published anywhere, so you apply among the first. Early applicants get seen before the pile grows, which helps you stand out in a crowded field. You should also look for the recruiters behind these roles to reach out directly. Intern Insider surfaces the recruiters behind the company's roles so you can ask about the position or a referral, which materially improves response rates. Connecting with a real person often makes the difference between a cold submission and a conversation.
