Co-op, Proposals Coordinator

About the role#

As a Proposals Coordinator Co-op, you will support the proposal team in the coordination and development of RFx submissions, including Requests for Proposal and Requests for Quotation. This role provides hands-on experience in business development and proposal coordination within the construction and utility services industry. You will work under the supervision of a Proposal Supervisor or Proposal Lead to learn fundamental tools, processes, and the full proposal lifecycle.

What you'll do#

• Support the proposal team on active RFx submissions through coordination, document preparation, and administrative tasks.
• Review RFx documents to help identify basic submission requirements, forms, and deadlines.
• Maintain proposal schedules, trackers, and document libraries.
• Prepare and format proposal documents using templates, branding standards, and style guides.
• Support document control and version management in SharePoint and internal systems.
• Assist in assembling proposal submissions, including compiling content and packaging deliverables.
• Take notes during proposal meetings and track action items.
• Conduct basic quality checks for formatting consistency and completeness.
• Support updates to content libraries, such as resumes and project profiles.

What you'll need#

• Current enrollment in a college or university program in Communications, Marketing, Business, Engineering, or a related field.
• Strong attention to detail and a willingness to work within structured processes.
• Strong written and verbal communication skills.
• Basic proficiency in Microsoft Office, specifically Word, PowerPoint, and Excel.
• Ability to work in a team environment and collaborate with multiple stakeholders.
• Strong organizational skills with the ability to manage multiple tasks.
• Interest in learning proposal development and the utilities or construction industry.

Location & details#

• Location: Toronto, Ontario, Canada.
• Term: Fall 2026 (8-month work term starting in September 2026).
• Modality: On-site.
• Employment type: Full-time, paid position.