About the role#
The Accounts Payable Administrator Intern is responsible for the receipt, verification, and processing of supplier invoices. This role involves reconciling account balances for the company and its subsidiaries while maintaining clear communication with suppliers regarding outstanding payments and account status.
What you'll do#
- Sort incoming mail and distribute it to the appropriate departments.
- Verify that supplier invoices have an approved Purchase Requisition and Purchase Order.
- Process supplier invoices, apply available payment discounts, and manage payment releases.
- Maintain and create supplier banking information for wire templates and EFT direct deposits.
- Respond to supplier inquiries regarding outstanding payments, account confirmations, and reconciliations.
- Assist with administrative tasks such as scanning, filing, and supporting corporate travel policy compliance.
- Provide backup support for other team members to ensure continuous operations.
What you'll need#
- Secondary School Diploma and one year of directly related work experience.
- Familiarity with basic accounting principles, which is considered an asset.
- Proficiency in automated systems and a thorough understanding of Microsoft Office applications.
- Experience with software programs including Excel, Word, Outlook, Concur, and Workday.
- Ability to work with minimal supervision, set work priorities, and exercise independent judgment.
- Strong organizational skills, attention to detail, and effective communication skills for building internal and external relationships.
Location & details#
- Location: Ottawa, Ontario, Canada.
- Work Modality: On-site.
- Commitment: Full-time intern.
- Term: Rolling.
