About the role#
The Student Program Assistant provides administrative support for student appointments within the Computing, Environment and Life Sciences (CELS) Shared Services Human Resources team. You will work under general supervision to handle recruitment, onboarding, appointment extensions, and offboarding. This role involves coordinating with HR team members, hiring managers, and students to manage documentation, update systems, and answer process-related questions.
What you'll do#
- Coordinate administrative activities for student recruitment, onboarding, and offboarding.
- Prepare, review, and maintain appointment documents, templates, and compliance materials.
- Track student appointments, deadlines, and documentation status using spreadsheets and internal systems.
- Manage routine onboarding tasks like new-hire communications and gate pass requests.
- Enter and update student information in Workday and other business databases.
- Process routine foreign national assignment requests.
- Maintain electronic files and master spreadsheets to support accurate reporting.
- Provide guidance to students and hiring managers on program procedures.
- Support HR-related projects as assigned by the HR Team Lead.
What you'll need#
- High school diploma and at least four years of related administrative experience, or an equivalent combination of education and experience.
- Working knowledge of office procedures, records management, and data-entry practices.
- Proficiency with Microsoft Office Suite, Adobe Acrobat, and database software.
- Ability to prepare, format, and track documents while managing multiple deadlines.
- Strong written and verbal communication skills.
- Ability to identify routine issues and escalate non-routine matters appropriately.
- Experience working effectively in a team environment.
- Familiarity with Workday or similar HR information systems is preferred.
- Experience supporting student or academic programs is a plus.
Location & details#
- This position is based in Lemont, Illinois.
- The role is on-site and full-time.
- Hiring is conducted on a rolling basis.
About Argonne National Laboratory
Argonne National Laboratory is a science and engineering research facility located in Lemont, Illinois. Founded in 1946, it operates under the U.S. Department of Energy. The laboratory employs over 5,000 people and manages an annual budget of approximately $1 billion. Its work spans energy, technology, and national security research.
How to get in at Argonne National Laboratory
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