About the role#
The Task Order Management (TOM) team manages documentation, compliance tracking, and administrative processes for task order execution. As an intern, you will support these operations by maintaining core records, monitoring funding and performance deadlines, and contributing to workflow improvements. This role offers hands-on experience in contract administration, data organization, and operational support.
What you'll do#
- Manage documentation and administrative workflows, including uploading Task Plans, concurrences, and agreements into Suite.
- Organize and update Contract Management Instructions and the Contract Administration Plan.
- Conduct audits of the TP Tracker and summarize findings for accuracy.
- Track Purchase Requests and maintain up-to-date status records.
- Update the Priority Tracker with task progress and workload data.
- Assist with deliverable tracking and compliance activities, including requesting items from project teams.
- Monitor Anticipated Exhaustion of Funds dates and assist in preparing notification letters.
- Track Period of Performance end dates and draft No Cost Extension letters.
- Identify opportunities to introduce AI or automation tools to streamline documentation and tracking.
- Test and evaluate new automation processes and provide recommendations for efficiency.
What you'll need#
- Current enrollment at least half-time at an accredited college or university.
- Pursuing a Bachelor’s degree in Business, Engineering, Computer Science, Data Analytics, Information Systems, or a related field.
- Ability to work between 20 and 30 hours per week while in school.
- Minimum GPA of 3.0/4.0.
- Proficiency in Microsoft Office Suite, specifically Excel, Word, PowerPoint, and Outlook.
- Strong analytical, problem-solving, and communication skills.
Location & details#
- This position is fully on-site in Pasadena, California.
- This is a paid, part-time internship with a rolling term.
About NASA Jet Propulsion Laboratory
The NASA Jet Propulsion Laboratory is a research and development center based in Pasadena, California. Founded in 1936, it operates as a facility managed by the California Institute of Technology for NASA. The organization focuses on robotic space exploration, planetary science, and Earth observation. Its staff of over 8,500 employees designs and operates spacecraft for missions throughout the solar system.
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