About the role#
The Annual Giving Department is seeking a Student Assistant to provide administrative support to staff. You will help fulfill the mission of raising funds for student scholars by managing daily operations and assisting with special projects. This role requires a high level of responsibility and the ability to maintain confidentiality while handling sensitive information.
What you'll do#
- Answer phones, take messages, and greet guests or donors.
- Manage office supplies by ordering them on a monthly basis.
- Assist with general administrative tasks including copying, filing, and paperwork.
- Support financial processes by organizing receipts, preparing expense report backups, paying invoices, and creating requisitions.
- Maintain the organization of the giveaway materials closet and the conference room area.
- Support donor cultivation and stewardship efforts, including writing notes and sending gifts.
- Coordinate donor events and programs by ordering food, setting up tables, and printing agendas.
- Serve as a liaison to internal and external vendors.
- Conduct outreach to prospects, university executives, and community leaders.
- Coordinate follow-up messages after stewardship and recognition events.
What you'll need#
- Current enrollment as an FIU student (minimum of six credits for undergraduates or three credits for graduate students during Fall and Spring semesters).
- At least three semesters of prior work experience at FIU or relevant experience outside the university.
- A letter of recommendation from a previous supervisor.
- A satisfactory or higher performance rating from your most recent student appointment.
- Advanced proficiency in Microsoft Office Suites.
- Knowledge of PC operations and software such as PantherSoft and Salesforce.
- Ability to work independently, solve problems, and function well in a team setting.
- Strong organizational, time-management, and communication skills.
- Completion of FIU Service Excellence training or the ability to complete it within the first 30 days of employment.
Location & details#
- This position is located at the Modesto A. Maidique Campus in Miami, Florida.
- This is an on-site, temporary role.
- Work hours will vary based on your class schedule and the needs of the department.
- This role is subject to a pre-employment background check.
About Florida International University
Florida International University is a public research institution based in Miami. Founded in 1965, the university serves over 56,000 students through a variety of bachelor, master, and doctoral degree programs. It maintains a large staff of over 12,000 employees and operates across multiple campus locations. The university focuses on research in fields including medicine, engineering, business, and journalism.
How to get in at Florida International University
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