Administrative Assistant - Phoenix Campus Student Affairs Admin

About the role#

This position provides administrative support to the Associate and Assistant Deans for Student Affairs at the Creighton University Phoenix campus. You will perform complex, confidential, and diversified administrative duties that require sound judgment, initiative, and discretion.

What you'll do#

• Manage calendars, schedule appointments, meetings, conferences, and travel arrangements for Student Affairs leadership, faculty, and staff.
• Prepare and distribute correspondence, reports, presentations, and other time-sensitive communications, ensuring accuracy and consistency.
• Serve as a primary point of contact for faculty, staff, students, and external stakeholders; respond to inquiries and coordinate communications.
• Organize, maintain, and archive confidential records, files, and historical documents to ensure efficient information retrieval.
• Coordinate office operations, including mail distribution, supply ordering, catering requests, and conference room scheduling.
• Process invoices, direct payments, expense reimbursements, independent contractor documentation, and assist with P-card reconciliations.
• Support special projects by maintaining project files, tracking progress, and following up on outstanding items.
• Assist with exam administration, including proctoring and coordinating proctor schedules for reviews, quizzes, and examinations.
• Coordinate student scheduling permits for USMLE Step 1 Prometric examinations.
• Serve as a resource for resolving complex administrative issues and implementing follow-up actions.

What you'll need#

• High school diploma or equivalent required; Associate’s degree preferred.
• 6 years of administrative and/or office management experience.
• Strong organizational, time management, and project management skills.
• Ability to manage multiple priorities while maintaining confidentiality.

Location & details#

• Location: Midtown Phoenix, Arizona.
• Schedule: Full-time, Monday through Friday, during day hours.
• Work Modality: Primarily on-site, with an option to work 1-2 days per week from home after sufficient training.