About the role#
The 500 Festival is seeking interns for the Winter 2027 term to support our administrative and event operations. This is a paid, full-time internship based in Indianapolis. You will gain hands-on experience by working closely with our staff and the Board of Directors while helping to produce our annual programs and events.
What you'll do#
- Provide daily administrative support to the Board and Executive Operations Manager.
- Manage office correspondence, including mail, emails, and organizational documents.
- Handle document organization, filing, scanning, and general office inquiries.
- Prepare materials for board and committee meetings, including agendas and presentations.
- Track RSVPs and assist with meeting logistics, such as room setup and note-taking.
- Assist with planning and administrative tasks for various events and programs.
- Prepare event materials like name badges, signage, and registration packets.
- Support on-site event execution, including setup, tear-down, and operational needs.
- Participate in mobile and study trips during March and April.
- Contribute to event recaps and process improvement projects.
What you'll need#
- Currently pursuing a degree in business administration, management, event management, nonprofit management, sports management, or a related field.
- Strong organizational and time-management skills with the ability to handle multiple priorities.
- Attention to detail and accuracy in all written work and administrative tasks.
- Professional communication skills for interacting with staff, board members, and community partners.
- Proficiency in Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and Teams.
- A proactive approach and a willingness to learn new tasks.
- Availability to work an irregular schedule, including evenings and weekends, particularly during peak event periods in May.
Location & details#
- Location: Indianapolis, Indiana.
- Modality: Hybrid and on-site.
- Term: Winter 2027 (January 12 to June 3, 2027).
- Compensation: Paid weekly stipend.
About 500 Festival
The 500 Festival is a nonprofit organization based in Indianapolis, Indiana. Founded in 1957, it organizes civic events to celebrate the Indianapolis 500. The organization hosts various programs including a half marathon, educational initiatives for students, and a large parade. It employs approximately 42 people and serves residents and visitors in Indiana.
How to get in at 500 Festival
Applying early to the 500 Festival gives you a distinct advantage because recruiters review applications before the pile grows. Intern Insider sends an instant alert the moment a role matching your target is published anywhere, so you can be among the first to submit your materials. This timing often determines whether your resume gets a thorough look or a quick glance. You can improve your response rate by reaching out to the recruiters behind these roles directly to ask about the position or a referral. Intern Insider surfaces the specific people managing the 500 Festival hiring process, allowing you to bypass the general queue and connect with the team in a professional way.
