About the role#
As an administrative assistant intern, you will support our administrative services team with daily operations. This role offers hands-on experience in a professional environment while you contribute to the smooth functioning of our office. You will develop practical skills in organization, customer service, and teamwork.
What you'll do#
- Manage office supplies and snacks, identifying when restock is needed.
- Prepare and update administrative documents, tracking lists, and shared databases.
- Help set up meeting rooms and organize necessary equipment.
- Welcome visitors and direct them to the appropriate services.
- Handle the reception and distribution of mail and deliveries.
- Provide administrative support to various departments, including data entry and accuracy verification.
- Assist with the logistics of internal meetings, training sessions, and events.
- Participate in social committee initiatives and employee engagement activities.
- Support the team in preparing for new employee arrivals, including workstation setup and onboarding documentation.
- Create internal communications, presentations, and information documents.
What you'll need#
- Current enrollment in a program related to administration, office management, or a related field.
- Proficiency in Microsoft Office 365, specifically Word, Excel, Outlook, and PowerPoint.
- Strong written and verbal communication skills in French.
- Ability to manage multiple tasks at once while meeting deadlines.
- A professional attitude with a willingness to learn and work both independently and within a team.
- Strong organizational skills and attention to detail.
- Knowledge of SharePoint, Teams, or other collaborative tools is an asset.
- Functional knowledge of English is an asset.
- Previous experience or volunteer work in customer service or administrative support is an asset.
Location & details#
- Location: Quebec City, Quebec
- Modality: On-site
- Employment: Full-time internship
About Thales
Thales operates as a public company focused on defense, aerospace, and cybersecurity. The firm develops technology for critical environments including cloud systems, artificial intelligence, and quantum computing. It maintains a presence in 68 countries with a workforce of over 65,000 people. The organization is based in Meudon, France.
How to get in at Thales
Securing an internship at Thales requires speed because the volume of applicants is high. Intern Insider sends an instant alert the moment a role matching your target is published anywhere, so you apply among the first. Early applicants get seen before the pile grows, which is a significant advantage when competing for spots at a large organization. You can use this lead time to ensure your materials are tailored to the specific technical requirements of their defense or aerospace teams. Reaching out to the right person often yields better results than submitting an application into a queue. Intern Insider surfaces the recruiters behind the company's roles so you can reach out directly to ask about the role or a referral. This approach materially improves response rates, as it allows you to demonstrate your interest and qualifications to the actual decision-makers at Thales.
