Student Records Specialist

About the role#

The Student Records Specialist ensures the accuracy and integrity of student records throughout the entire student lifecycle, from enrollment through graduation. Working within a team environment, you will handle data management, compliance, and reporting to support campus and central departments. This role requires strict adherence to institutional policies and the Family Educational Rights and Privacy Act (FERPA).

What you'll do#

• Process student status and data changes from new enrollment through graduation or exit.
• Maintain electronic and paper records through accurate data entry and verification.
• Collect and enter attendance, status changes, and grade updates.
• Conduct regular audits of student records to ensure data reliability and accuracy.
• Assist with internal and external audits and student records reviews.
• Prepare reports for campus departments, including award letters, diplomas, and honors.
• Fulfill requests for transcripts and document all related activity.
• Support campus and community activities, such as career fairs and graduation ceremonies.

What you'll need#

• Associate’s degree required; Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite, with a strong focus on MS Excel.
• Proven experience providing customer service in a professional environment.
• Strong organizational skills with the ability to multi-task and manage interruptions.
• Ability to work both independently and collaboratively as part of a team.
• Strong command of the English language, both written and oral.
• Ability to work a flexible schedule, including evenings and weekends.

Location & details#

• Location: Bloomington, Minnesota
• Work Modality: On-site
• Employment Type: Full-time
• Compensation: $41,700.00 to $54,200.00 per year