Post-Closing Final Documents Specialist - CoOp & CEMA

About the role#

The Post-Closing Final Documents Specialist of Cooperative & CEMA Loans manages the end-to-end processing, review, and delivery of trailing documents for cooperative mortgage loans and Consolidation, Extension, and Modification Agreements (CEMAs). This role ensures all final documents are accurate, compliant, and delivered within investor timelines while maintaining a high degree of precision for an assigned pipeline.

What you'll do#

• Review executed cooperative loan closing packages, including recognition agreements, proprietary leases, stock certificates, UCC-1 financing statements, and cooperative assignments for completeness and accuracy.
• Confirm compliance with cooperative corporation requirements, managing agent instructions, and investor guidelines.
• Track, follow up, and cure missing or defective cooperative-specific trailing documents.
• Process executed CEMA packages to ensure the accuracy of the agreement, prior note and mortgage references, and all related gap mortgages, assignments, and satisfactions.
• Coordinate with settlement agents, recording offices, and title companies to ensure correct recording order, proper indexing, and the timely return of recorded instruments.
• Identify and resolve recording rejections, document discrepancies, or title defects impacting the CEMA structure.
• Manage a dedicated pipeline, obtain required trailing documents, and prepare final document packages for investor delivery.
• Upload documents to loan onboarding and document management systems with accurate indexing and metadata.
• Respond to investor inquiries and escalate complex issues or title defects to management.

What you'll need#

• High school diploma or equivalent required; associate or bachelor’s degree in Finance, Business Administration, or Accounting preferred.
• 3+ years of post-closing or final documents experience, with specific familiarity in cooperative loans and New York CEMA transactions.
• Advanced knowledge of New York recording requirements, cooperative housing documentation, and trailing document investor standards.
• Proficiency in loan servicing, imaging, and document tracking systems.
• Excellent attention to detail and ability to maintain document accuracy.
• Strong problem-solving skills and the ability to manage a complex pipeline independently.

Location & details#

• Location: Cleveland, Ohio (On-site)
• Employment Type: Full-time
• Compensation: Paid